EKD Parent Handbook
Doors open at 7:50am.
Instructional Day for Students: 8:10 a.m.-2:40 p.m.
Take Home Devices
All classes at EKD send iPads home with students to support learning at home. Parents are surveyed prior to deployment as to whether they wish for a device to come home, for the child to use a home device, or for homework to be completed paper/pencil instead. A signed agreement must be returned to the school before devices are sent home. For more information please read our FAQ document.
Classroom instruction begins promptly at 8:10 a.m. The main school doors open at 7:50 a.m. All children report directly to their classrooms when they enter the school in the morning. For those students who ride with parents (private transportation), we ask they arrive no earlier than 7:50 a.m. to ensure that students are well-supervised, safe, and sheltered during inclement weather. All vehicles should drop off students in the back of the school in the morning. Please wait for the bell and adults to arrive at 8:10am before letting children out of cars. We ask that students exit cars on the right side of cars whenever possible and do not exit until in front of the building so as to assure safety. In the afternoon, cars will follow the same route, looping through the parking lot, and line up in the rear of the building. Please pull up as close to the car in front of you as possible to maximize driveway space. Due to instructional use of the blacktop for PE, when weather permits and classes are outside, gates open at 2:35 for parents to pull in. On inclement days, cars may enter as they arrive to line up.
If parents need to enter the building, we ask that cars are parked in the lot rather than on the blacktop.
As cars exit in front of the building, buses may be passed on the left as they are boarding. Buses retain the right of way. We ask that all drivers maintain a safe speed and be aware of individuals crossing the driveways and crosswalk.
Weapons or Look-Alike Weapons
Under Federal law, weapons of any kind, including knives, are prohibited on school grounds. This includes "look-alikes" such as toy guns, pocketknives, gun cartridges, etc. Disciplinary action, up to suspension, will be taken if this occurs. Parents should be aware at all times of what their children are bringing to school.
Individual and Group Student Pictures
Each year students receive information regarding individual and group pictures. Parents/guardians are under no obligation to purchase school pictures or memory books. The school, however, receives approximately 25% of the purchase price. This money is used to purchase materials and supplies students. Please call the school office if you have any questions.
WCPS works cooperatively with representatives of the news media to disseminate information concerning programs and activities. With approval of the school principal and/or the communications officer, news media representatives and school system employees may videotape or photograph students participating in school programs and activities for publications or broadcasts, including school webpages, Facebook page, and Antietam Cable Channel 99.
In order to streamline parent/guardian completion of various student information, the following notice is provided on the “Student Health/Family Information” cards:
In the course of school activities, WCPS staff and/or the news media occasionally wish to interview, photograph, or videotape students, display their work, or publish their names. Unless indicated otherwise, we will assume permission to do so. (WCPS cannot control media coverage of events that are open to the public.) School system staff and media representatives will be given appropriate access to students for media/publicity-related purposes unless the parent/guardian indicates that permission is denied.
Parents/guardians, grandparents, and community members are always welcome at Emma K. Doub Elementary School. To ensure the safety and security of children, state law requires that all persons report directly to the office upon arrival. The main entrance must be used at all times when visiting. All external doors are locked throughout the school day. Directions for entering are posted at the main entrance. and visitors are asked to identify themselves via the video monitor prior to entrance. In order to protect the safety and welfare of each student, visitors must sign in and out of the office and wear a visitor's badge. Parents/guardians are always welcome to join their children for lunch. Please remember to call before 8:30 a.m. that day for reservations if wishing to purchase lunch from the cafeteria. If visiting a classroom please be sure to coordinate with the classroom teacher in advance and if needing to speak with a teacher, please schedule a time for a phone or in-person conference.
Under state law and local Board of Education Policy and Procedures, all children ages 5-16 must attend school daily. Attendance (tardiness and absence - legal or illegal) is tracked daily, and schools are graded on their daily and annual attendance rates. As attendance is so important to a child’s academic progress, students who achieve perfect (100%) attendance each month and for the year receive special recognition.
Regular attendance at school is vital to students' academic success. Students absent or leaving school early due to illness, doctor's appointment, or injury are expected to bring a note upon return to school. The note must be signed by the parent/guardian, indicating the dates of absence and the reason for each absence. Parents are encouraged to schedule appointments either before or after the school day.
Family Vacation Absences
Vacations or trips during the school year are discouraged as the loss of classroom instructional time has a negative impact on the student’s academic performance and progress. However, because working parents/guardians often have little control over the scheduling of vacation time, they may request excused absences for a family vacation not to exceed three school days.
Written requests must be made at least ten days in advance of the requested vacation absence. Family vacation absences are considered lawful only if they have prior written approval of the principal. After approval, parents and students are responsible for requesting assignments. Teachers need at least four days notice for preparation of student materials.
Notification to Parents
Under the WCPS Attendance Policy, attendance letters may be sent to the parent after absences reach six days, ten days, and again after twelve days. Letters may also be sent when absences reach five days in the same marking period. Excessive absence or tardiness extending beyond twelve days is referred to the school’s Student Support Team, the Pupil Personnel Worker, or court for action. Retention in the same grade may also occur. In addition, for all absences beyond twelve days, a doctor's note is required for absences to be excused.
Students arriving after 8:10 a.m. are marked tardy; however, depending upon the time they arrive, the student may be considered absent for one-half day. A parent/guardian must accompany the student to the front office and sign them in upon late arrival. When students are late or leave early, valuable learning time is lost and we appreciate all efforts to maximize learning opportunities for students.
Make-up Work Requirements
Assignments for students who have been absent may be requested by calling the office before 9:00 a.m. on the day the assignments are to be picked up at the school. The work will be available after 3:20 p.m. It is the child's responsibility to submit work within the timeframe established by the teacher.
Student Behavior and Discipline
Responsible, respectful student behavior, both in and out of the classroom, is everyone’s business. The sayings, “children live what they learn” and “children learn what they live” are just as true today as they have been for generations. At Emma K. Doub, teachers and staff hold students to high behavioral standards and academic expectations so that all children feel safe, know they are cared for, and have the opportunity to learn. Our school-wide rules are:
Show respect for myself...by taking responsibility for my learning, actions, words, and work.
Show respect for others…by treating others as I want to be treated, speaking kindly, and keeping hands, feet, and objects to myself.
Show respect for my school… by using my inside voice, by helping to keep my school clean, by helping to keep my school safe, and by following directions.
Character Counts Celebrations awards recognize those students who follow school rules and demonstrate exemplary behavior. Each month the staff and students focus on a different pillar of Character Counts. Students who have been selected by their teachers as models of the specific trait are recognized in a variety of ways during our monthly celebration.
Students are rewarded through our Scholar Dollar program. Students can earn school currency through academic and behavioral efforts. Scholar Dollars may be redeemed in the school store for items, coupons, or for books in the Book Rack.
Classroom behavior management is the responsibility of the teacher. Positive interventions and progressive consequences, that are applied firmly, fairly, and consistently, contribute to a safe and engaging learning environment. Our goal is to teach students to take ownership and responsibility for their own learning, relationships, and behavior. Teachers will communicate via phone, email, or an Incident Slip for minor infractions, a Documentation Form for repeated behaviors, or a Referral for a violation of county or school policy. If a student’s behavior warrants an office discipline referral, parents/guardians are notified by phone. A copy of the discipline referral is sent home with the student for the parent/guardian to sign and return the next school day.
Chronic behavioral issues, warranting multiple referrals or serious threat to the safety and well-being of others, may result in suspension and require a parent/guardian conference with the principal before the student may return to school. Teachers and the administration make every effort to keep parents informed of behavioral issues and to work in partnership to address concerns.
Playground activities are part of the school day. Children should dress warmly with appropriate clothing for inclement weather. Children are expected to follow playground rules and show respect for all adults. The school provides each grade level with kickballs, basketballs, and other equipment. Personal equipment (including bats, hard balls, footballs) are to be left at home unless a classroom teacher gives specific permission for an item to be brought to school.
Determining whether to retain a child at his/her current grade level is always a serious and difficult decision. Generally, only students in primary grades are considered for retention. Recommendations for retention must be submitted to the principal. A comprehensive review of student performance data, including academic and social development, is conducted. School personnel (teacher, principal, intervention specialist, counselor, etc.) confer with parents/guardians to discuss concerns and the possibility of recommending retention by midyear. The school retention committee and Central Office work collaboratively to make final retention decisions, which are shared with parents/guardians in early May.
Student Records - Access and Confidentiality
The annual notification of rights of access to student educational records is sent home with each student on the first day of school. Emma K. Doub Elementary School does not permit access to, or release of, education records of students without the written consent of the parents. Emma K. Doub Elementary School does provide access to and release of records to officials of other Washington County elementary or secondary schools or another school system in which the student intends to enroll. For further information regarding school records, contact Mrs. Shank at 301-766-8130.
When a student is going to transfer to another school, parents/guardians should contact the school office as soon as possible. A transfer report will be prepared to accompany the student to the new school. School records will be forwarded upon request of the receiving school.
Teachers must be notified by note of any changes in a child’s means of transportation to and from school. Please be advised that if your child does not have a note indicating alternate means of transportation, they will be transported in the usual way. Requests for changes in bus pick up and drop off locations must be submitted to the WCPS Transportation Departments. Parents/guardians must complete the Transportation Location Change Form, available online and in school and central offices.
For the safety of children, the bus driver has complete authority of the bus and the conduct of those on it. Students must follow all bus rules. Bus referrals, noting violation of rules, are handled by the principal and may result in detention and/or loss of bus riding privileges. Copies of bus referrals are sent home with the student to be signed by the parent/guardian. Parents/guardians may be contacted by phone, depending upon the frequency and seriousness of offenses.
Board of Education policy does not allow for students to ride buses other than their regular school bus. As stated above, parents/guardians must complete a special transportation request form available in the school office when a change in transportation involving school buses is being requested. The request is submitted to the Board of Education for approval or denial. Please notify your child’s teacher, in writing, concerning all other transportation requests involving walkers or private transportation.
Staff will always assume that students will go home via their normal dismissal plan unless there is a note telling the teacher differently.
Parents visiting the school are asked to park cars in the parking lot at the north end of school (nearest South Hagerstown High School) rather than in the front driveway of the school. Parents picking students up at the end of the school day should arrive by 2:40 p.m. and pull up in back of the building. Private transportation students will be dismissed from that area when the bell rings at 2:40 p.m.
Walkers should not arrive before 7:50 a.m. when the main doors open. Until this time, all doors remain locked. If your child needs to be dropped off before 7:50 a.m., please contact the YMCA Before and After School Day Care Program (Phone 301-739-3990 ext. 4215).
Please remember Walkers are dismissed at the 2:40 bell. Parents should meet their children at the crosswalk on the South View Townhouse side of South Potomac Street. A note is needed if you are changing your child's means of transportation or destination.
Promoting a Healthy School Environment - Celebrations at School
- At Emma K Doub we want to celebrate special occasions with our students. We also want to ensure that our students are safe and healthy. Families often send in food for birthday or other school celebrations that include cupcakes, candy, cookies, and sugary drinks. In an effort to align with our WCPS vision for wellness, we will no longer be providing candy as an incentive or prize and we will no longer accept these types of food items to celebrate your child's birthday at school. We will continue to provide students with a birthday pencil and recognition on the morning announcements. You may choose to do one of the following instead:
- Joining your child for lunch on his/her birthday and bringing his/her favorite lunch choice for a special treat
- Sending in a non-food item for distribution in class (pencils, notepads, stickers, etc.)
- Purchasing a book for the classroom with the birthday child's name. Parents could send it in or arrange to come in and read it to the class.
- Please be reminded that teachers may not distribute birthday party invitations at school unless the entire class is receiving an invitation. We are also unable to provide addresses for invitations due to student confidentiality regulations.
Party invitations: When children are having personal parties beyond the school day, they may not hand out invitations at school unless all students in the class are invited; nor can school staff provide phone numbers or addresses of other students.
Delayed Openings and Emergency Procedures
When schools are delayed or closed because of inclement weather or other emergency reasons, an announcement to this effect will be made by 6:00 a.m. The final decision to close school will be made no later than 7:00a.m. When a snowstorm, threat of flooding, or severe heat occurs, visit the “schools-out” web site @www.schools-out.com or turn on your radio. The following stations are notified immediately and will announce when school schedules have been changed:
WARK - 1940 AM
WCST - 1010 AM
WIKZ - 95.1 FM
WKMZ - 95.9 FM
WARX - 106.9 FM
WQCM - 94.3 FM
WWMD - 101.5 FM
WCRH - 90.5 FM
WFRE - 99.9 FM
WJEJ - 1240 AM
WHAG-TV (channel 25)
WHAG - 1410 AM
WFMD - 930 AM
DO NOT bring children to school before the delayed opening starting time. Adult supervision will not be available until the designated time. On days when school has a delayed opening, there will be no morning breakfast. Please make arrangements in advance for your child's care on any day the school is closed or dismissed early for weather-related or emergency reasons. Please be advised that the Superintendent of Schools is permitted to close or dismiss schools early under certain temperature/humidity conditions. Plan now with your child so that he or she will know what to do if schools are dismissed early. All children will be sent home immediately and the building evacuated.
All children not having identified appropriate transportation will report to the Media Center, and be assisted in contacting parents. Parents must then pick children up immediately.
Illness or Accident: Parents of children who become ill or have an accident during the school day will be contacted. If parents cannot be contacted, the emergency number will be called. Please make sure that your child's emergency information is complete and always current. Please remember that we cannot keep seriously ill students at school.
Allergies: Parents of children with allergies are requested to keep this information current with the school. This information is maintained on the pupil information sheet in each child's record and is also recorded in the elementary school nurse's office.
Medication: It is the policy of the Board of Education of Washington County that students' medication prescribed by a physician be administered by a parent at home when possible. When medication prescribed by a physician is administered at school, the following procedures must be followed:
1. Your physician/nurse must fill out a physician's medication form M-1.
2. All medications must be in a pharmacy or manufacturer's labeled container.
3. Parents bring medication form and medication to the school nurse. Medication is not to be transported by the student.
In addition, it is the policy of the Board of Education of Washington County that medication not prescribed by a doctor cannot be administered to students by school staff. This type of medication includes cold medicines, cough drops, pain or fever medication, and other common medications. These medications may be administered by the Health Nurse or Health Assistant when medication is accompanied by a physician's medication form M-1.
If you have questions regarding health issues, call the school health office @301-766-8133.
School Nurse:Emma K. Doub Elementary School has a full time nursing assistant who is under the supervision of a Washington County Health Department nurse.
We encourage you to schedule your child's medical appointments around school hours. If this is not possible, you must come into the front office to check your child out of the building. If the child returns to school following the appointment, please report to the front office and re-enter the child. These precautions are in effect to ensure your child's safety. Parents planning to pick up students early for medical appointments must send in a note to inform the teacher of those plans.
Parent-teacher conferences are formally scheduled once each year. Each parent is given a time to confer with their child's teacher. Conferences are conducted at the end of the first marking period. This provides an opportunity for parents and teachers to communicate directly regarding an individual student's progress. If there is a need for any additional conferences with your child's teachers, please call the school. Please remember to schedule a conference in advance so a time convenient for all can be established.
Students will be assigned homework on a regular basis. Check and review assignments daily with your child. Provide a time, place, and materials for your child to complete the assigned work. Assignments are given for several reasons: review of material, practice of material, and independent reports. Our general rule is that homework should not take students more than 10 minutes per grade (10 minutes in K & 1st grade, 20 in 2nd, 30 min in 3rd, 40 min in 4th, and 50 min in 5th). If homework is taking significantly more time than this, please contact your child’s teacher. Homework will not be assigned over weekends with the exception of long range projects. Daily assignments for absent pupils may be obtained by calling the office before 9:00 a.m. on the day the assignments are to be picked up at school. It is the child's responsibility to submit the homework within a time frame established by the teacher.
Most teachers have a system for the student to record homework assignments and this will be recorded under Learner Behaviors on the Report Card. Be aware of the teacher's policy so that you can work together to ensure completion of assignments and avoid any misunderstandings.
Breakfast: Is provided for all students at no charge.
Lunch menus are included in the monthly newsletter. The menus are also published in the Morning Herald and the Daily Mail or you can view them on-line at http://www.wcps.k12.md.us/our_schools/nutrition_menus/menus.html.
Parents can pay for their child's lunches via https://www.myschoolbucks.com/.
Parents are welcome to have lunch with their child or children. Contact your child's teacher or the school office if you are planning to order school lunch so that it may be included in the daily lunch count.
In order to maintain an environment that is conducive to learning, the staff at Emma K Doub Elementary School encourage students come to school appropriately dressed. Any dress that includes vulgar or offensive messages or disrupts the educational program will not be allowed. The school building is air-conditioned. Students are reminded to wear closed toe shoes, preferably sneakers, on days they will participate in physical education.
Field trips are designed by teachers to be an integral part of the school curriculum. They provide opportunities for enriching, hands-on, and engaging experiences that extend learning beyond the classroom. They are planned to enhance and provide real-world application of WCPS curricula and the Maryland College and Career Ready Standards. The destination and activities address the interests and needs of the elementary school-aged child.
The P.T.A. provides partial funding to support two field trips per grade level each year. One field trip is usually to a local destination; the other often requires travel to a regional location. Although teachers carefully consider the costs of each trip, students may still be required to pay a fee. The school will accept only cash or money orders to cover field trip fees. Parents must sign permission slips and pay fees before a child is permitted to leave school grounds on a field trip. Please contact the front office if paying for a field trip is a significant hardship for your family.
Since field trip activities are designed for appropriate age elementary students, it is not possible to accommodate siblings. Chaperones carry an enormous responsibility for monitoring and ensuring the safety of Emma K. Doub students in their care. School staff have developed Guidelines (please see below) to assist chaperones with an understanding of their responsibilities and obligations.
Chaperone Guidelines And Responsibilities
In order for field trips to be educational, fun, and safe, the following guidelines and responsibilities are provided for chaperones:
1. Chaperones are selected at the discretion of the teacher.
2. The school and the chaperones will make every effort to assure the safety of the children.
3. At no time should the chaperone leave a child (children) unattended.
4. Depending on the age, the children should travel in groups designated by the classroom teacher.
5. Restroom activities must be supervised in a manner befitting the age of the children.
6. Siblings cannot be accommodated on field trips.
7. Chaperones are expected to aid the teachers in the discipline of the children. Any problem behavior should be reported to the teacher promptly.
8. If a selected chaperone is unable to attend, please contact the school as soon as possible.
9. Students should ride the bus to and from a field trip however if necessary, you may contact your child's teacher for procedures on how to sign your child out from school while on a field trip.
10. Chaperones must ride the bus to and from a field trip. If not selected as a chaperone, you may join a field trip by driving yourself to the site and joining the trip. You will not be in charge of a group of students if self-transporting and your child will remain a part of another chaperone/teacher's supervision during the trip.